Minutes, Special Meeting, August 10, 2016

MINUTES
SPECIAL MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
AUGUST 10, 2016

Due to lack of quorum, the July 13, 2016 Regular Monthly Meeting was moved to the Special Meeting of the Board of Trustees of the St. Charles Public Library District on Wednesday, August 10, 2016 at 7:00 pm at the Library. Present: President Tory Haines, Vice-President/ Secretary Kimberly Reese, Trustees Anne Francissen, Mike Hill, Karen DeVault and Cynthia Steimle; Interim Director Donna Dziedzic, Administrative Assistant Virginia Tsipas. Absent: Treasurer Norm Huntley. Guest: Carol Dawe of LINC. Library Staff present: Myung Gi Sung, Michele Collette, Bonni Ellis, Denise Farrugia, Amanda Kaiser, Heidi Krueger, Doug Perry, Pam Salomone.

WELCOME OF GUESTS
Mrs. Haines read the Library’s Mission Statement, called the meeting to order at 7:00 pm and welcomed guests.

Mrs. Haines requested a roll call to establish a quorum. AYES: Haines, Francissen, Hill, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley. ABSTAINING: None.

Mrs. Haines informed the Board that Treasurer Norm Huntley submitted a request to attend the meeting electronically due to illness.

Motion by Mrs. DeVault, second by Mrs. Francissen, to allow Mr. Huntley to participate in the meeting via telephone. Carried unanimously. Mr. Huntley joined the meeting via telephone at 7:04 pm.

CONSENT AGENDA
Minutes of Regular Monthly Meeting, June 8, 2016
Minutes of Executive Session Meeting, June 8, 2016
Minutes of Finance Committee Meeting, June 29, 2016
Minutes of Finance Committee Meeting, July 11, 2016
Investment Report: June 2016
IIIT
Lauterbach & Amen, Monthly Financial Report: June 2016
Check Register, Payroll: June 2016
VISA Statement: June 2016
Amazon Statement: June 2016
Motion by Mrs. Francissen, second by Mrs. Reese, to approve the Consent Agenda. Carried unanimously.

Invoices for Board Approval to Pay: June 2016
Not applicable.

Trustee Recognition
Not applicable.

AGENDA TAKEN OUT OF ORDER

8. INTERIM DIRECTOR
a. Jane M. Peterson Trust Bequest
b. Office Moves – Update
c. Management Association
d. Paul Gunderlock, HR Temporary Manager
The Library received a donation of $25,000 from the Jane Peterson Trust and a thank you has been sent to the family. The HR Consultant’s office is located in Study Room 1, the Assistant Director’s office is now in the former Assistant Director’s office, and the Interim Director is now located in the former Director’s office. Ms. Dziedzic is organizing the files in the Director’s office and preparing those for storage at Vanguard. The Library has become a member of the Management Association, which will save the Library 30%-40% for goods and services. This savings will also be reflected in Paul Gunderlock’s salary. The Management Association offers training services onsite, HR services and legal services.

Mrs. DeVault asked about the move of Literacy Volunteers out of Study Room 1. Mrs. Ellis said Literacy Volunteers use the other two study rooms and are being directed to quiet areas within the Library.

Motion by Mrs. Francissen, second by Mrs. DeVault, to approve the Report of Interim Director. Carried unanimously.

REPORT OF ASSISTANT DIRECTOR
The water bottle filling dispensers have been installed, and patrons like them. The plaques donated to the Library by Kurt Wolbrink have been installed in the Carnegie Community Room. Dr. Steimle asked if the Library could provide Nalgene bottles for purchase for patrons.

Motion by Mr. Hill, second by Mrs. DeVault, to approve the Report of Assistant Director. Carried unanimously.

COMMITTEE REPORTS

Foundation (Karen DeVault)
In June, Donna Dziedzic was introduced as Interim Director. Friends asked for help with sorting and cataloging books for book sale. They have had training for this task and are working on it. Books and Brunch raised $4,555. Donor Wall committee met, and Jon Duerr gave his presentation to the Board members in July. A donation from Roger and Sandra Jensen was given to the Library for Youth Services in the amount of $10,000.

Intergovernmental Group (Mike Hill)
Notes from June meeting are in the Board packet. Notes from July meeting were emailed to Trustee. August 11, 2016 meeting will be held at the Library.

Motion by Mr. Huntley, second by Mrs. Reese, to accept the Committee Reports. Carried unanimously.

Communications and Citizen’s Comments
No Citizen comments were made.

Trustee Comments
Mr. Hill stated he attended the Student Art Reception. He felt it was a great job in organizing the social event and happy there was a large turnout. He also stated the entry way to the Library with the flower pots is very nice.

Communications and Citizen’s Comments: Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.

UNFINISHED BUSINESS

1. DONOR WALL REPLACEMENT PROJECT
Jon Duerr presented the Foundation’s Donor Wall Replacement ideas to the Board in July. Motion by Mr. Hill, second by Mrs. Francissen, to approve the recommendation of the Foundation to purchase an electronic donor wall.

2. MIDWEST ENVIRONMENTAL CONSULTING SERVICES, INC.
Mold Air/Tape-Lift Sampling Report
Ms. Dziedzic stated some staff members commented there may be mold in the Staff Room. The Library received a clean report from Midwest Environmental Consulting Services, Inc. and this information was shared with all staff.

3. SWAN/STANDALONE MIGRATION INFORMATION AND RECOMMENDATION
CHICAGO TRIBUNE ARTICLEOF ELMHURST LIBRARY
Donna Dziedzic stated there were several experts at the meeting to address questions, Carol Dawe, Director of LINC, Doug Perry and Amanda Kaiser, former LINC personnel and current Library staff.

Mrs. Dawe confirmed that the deadline for the Board to vote on this issue has been extended to the end of the year, and with a new Director being hired, the Library Board could also ask for an additional 30 day extension.

Mrs. Francissen asked for verification that 3% of the items checked out at the St. Charles Library are LINC items. St. Charles users do check out at other libraries, and that figure is 53,000. Mrs. Dawe stated that information is difficult to calculate. Patrons with ownership of St. Charles have gone to other libraries and that was 55,000. Mr. Perry stated that 6% total items were checked out from other libraries, and the 3% of these are items we do not own.

Mr. Hill asked what the Library pays now to LINC. Ms. Sung said $100,000.

Ms. Dziedzic said we did offer the funding summary, and when you look at variables the prices may go up or down.

Mr. Hill asked if we do standalone, could we join SWAN later. Ms. Dziedzic said yes. Mrs. Dawe said we would have to pay for data costs. Ms. Dziedzic said some libraries do come and go and we do not know what the terms would be at this time. Mrs. Dawe said three libraries went standalone and then came back to SWAN. Mrs. Dawe said there used to be a discount for cataloging, and now that is not offered. It is important to note that the operating fees do not include circuits.

Dr. Steimle attended the August 3 meeting and felt that answers given were not provided in a non-biased way. Dr. Steimle stated if you had SWAN to compare to Chicago Public Library, they are making sure there are unique materials and unusual materials. She stated it would be interesting to talk with a Director of a library that has been standalone and then recently joined SWAN. Mr. Hill stated it would also be interesting to speak with someone who was part of the consortium and then decided to go standalone; how did patrons act, what happened to their library, and were there any pitfalls with hidden costs. Mr. Hill is concerned about public perception of standalone if patrons have to sign up every year with other libraries.

Ms. Dziedzic said there are ways in which a standalone can provide materials by being linked with other libraries. Mrs. Kaiser said we do provide links for patrons to open out their search around the world through OCLC, which does include current LINC and SWAN libraries. Patrons could search down to libraries near our library. Mr. Hill asked if any libraries do this. Mrs. Kaiser said yes, Rockford Library does this. Mrs. DeVault asked about pricing for this. Mrs. Kaiser said we pay a flat fee to OCLC. However, there are also staff costs and postage, with transfers within Illinois being free.

Ms. Dziedzic said it is also important to know that RAILS is exploring the concept of an overlay and if and when implemented it could link standalone libraries with consortia. This is not a plan to happen soon, and there would be a certain amount of protocol to implement.

Mrs. Francissen said the collection is still the prime value purpose, and the cost differential should not be the primary decision. She said we could easily afford what is best for the patrons. They expect seamless service and great technology. Happy to say we do not have to make a decision before October 1, 2016. Feel more comfortable to have input of new library Director.

Mrs. Reese is concerned about how patrons will perceive this; she feels they will see this as less service. We have provided this for years. This will have direct impact with patrons.

Mr. Hill asked if we join SWAN will patrons see all libraries. Ms. Dawe said yes, with St. Charles being the first and they may do groupings, but it is not in place at this time.

Mr. Hill said the information provided the Trustees states department managers, Myung Gi Sung and Donna Dziedzic stand by going standalone. Mr. Hill asked if there are staff and managers who are opposed to this. Ms. Dziedzic said yes, there are several managers who would want to go in a different direction and a couple to migrate to SWAN. About four managers prefer standalone.

Mr. Hill said he would like to see a brief statement of how managers feel about standalone or going with SWAN. Mrs. DeVault said she agrees with Mr. Hill and said she would like to hear from libraries that have been in the consortium and left and libraries that have gone standalone.

Mrs. Haines said it seems to her that the cost will be about the same and is irrelevant. There is no definitive cost between $84,000 and $100,000. We are concerned about the collection and service to patrons. One department head is more concerned about patrons. Whichever way we go it is change and a lot of people do not like change. How will we manage the expectations with patrons. With SWAN we would be one of the biggest libraries, we pay the highest amount, and they have a seven member board and we are not on it. We may not have control. SWAN has taken on about two libraries a year and is about to take on 23 now and there is a concern about technology. Mrs. Haines has concerns to put a new Director in position to deal with consortium than to have to deal with just this library.

Mr. Huntley agrees with Mrs. Haines. Our library went with DLS and LINC and can go back to standalone where we started.

Dr. Steimle asked if we go with a consortium, what kinds of things they could do that would not be in the interest of our patrons. Mrs. Haines said we do not know. Mrs. Francissen said SWAN’s rules follow wherever the patron checks out and that governs. Ms. Dziedzic asked what programs would be added to consortium as a whole. Dr. Steimle said if we are standalone we will have to purchase more materials. Mrs. Francissen said it will affect our space. Ms. Dziedzic said ILL does continue to exist. Mrs. Kaiser said we could purchase more materials or receive them through ILL. Extending the search you can populate what we would order.

Motion by Dr. Steimle, second by Mrs. DeVault to table the decision to join SWAN. Carried unanimously.

NEW BUSINESS
4. FINANCE COMMITTEE RECOMMENDATIONS – JUNE 29, 2016
a. Financial Investments (IIIT)
b. Copiers
c. Water Bottle Filling Dispensers
d. Online Payroll Systems
Motion by Mr. Hill, second by Mrs. Reese, to accept the recommendations of the Finance Committee from the June 29, 2016 meeting. AYES: Haines, Francissen, Hill, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: None. ABSTAINING: None.

5. FINANCE COMMITTEE RECOMMENDATIONS – JULY 11, 2016
a. Prevailing Wage Ordinance
Motion by Mr. Hill, second by Mrs. Francissen, to adopt Ordinance 2016/2017 – 1: Ordinance Adopting Prevailing Wage Rates. AYES: Haines, Francissen, Hill, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: None. ABSTAINING: None.

b. Tentative Budget and Appropriation Ordinance
Tabled until the Finance Committee meets later in August, meeting date to be scheduled.

c. Water Bottle Filling Dispensers
The water bottle filling dispensers have been installed. Mr. Hill asked to have a lead content checked on the dispensers.

d. Board Packet Financials
Motion by Mrs. Francissen, second by Mrs. DeVault to include only the Lauterbach Monthly Financial Report and the Check Register, Payroll in each monthly Board packet. AYES: Haines, Francissen, Hill, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: None. ABSTAINING: None. Dr. Steimle asked if the Finance Committee will review all financial reports on a regular basis. Mrs. Haines replied yes.

6. RESOLUTION 2016/2017-1: RESOLUTION TO APPOINT IMRF AUTHORIZED AGENT
Motion by Mr. Huntley, second by Mr. Hill, to approve Resolution 2016/2017 – 1: Resolution to Appoint an Authorized Agent Pertaining to the Illinois Municipal Retirement Fund. AYES: Haines, Francissen, Hill, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: None. ABSTAINING: None.

7. FAIR LABOR STANDARDS ACT INFORMATION
Informational from Attorney Roger Ritzman.

9. BUILDING MAINTENANCE AND REPAIR
Nothing.

10. CLOSED SESSION (IF NECESSARY)
a. Acquisition and lease of property [5 ILCS 120/2 (c) (5) and (6)]
b. Litigation [5 ILCS 120/2 (c) (11)]
c. Personnel [5 ILCS 120/2 (c) (1)]
c. Exceptions [5 ILCS 120/2(c)(16)] – Self Evaluation, practices and
procedures or professional ethics, when meeting with a representative
of a statewide association of which the public body is a member.
Closed Session not required.

11. POSSIBLE VOTE/FINAL ACTION ON ONE OR MORE OF THE ITEMS LISTED IN AGENDA ITEM 10.
No vote necessary.

Audit Committee (Kimberly Reese)
Mrs. Reese stated the Audit Committee reviewed the Secretary’s records for the period January 1, 2016 to June 30, 2016, and found them to be in good order without errors or discrepancies. In addition, they examined the written minutes and audiotapes of closed sessions for the same period, and recommend that the closed minutes of executive sessions remain closed. The Committee further recommends the destruction of executive session tapes dated November 12, 2014, December 10, 2014, January 14, 2015, and February 11, 2015, pursuant to Resolution 2006/2007-8, Resolution on Recording Meetings of the Board of Trustees of the St. Charles Public Library District.

Motion by Mr. Hill, second by Dr. Steimle, to approve the report of the Audit Committee. Carried unanimously.

ADJOURN
Motion by Mr. Hill, second by Mrs. DeVault, to adjourn at 8:00 pm. AYES: Haines, Francissen, Hill, DeVault, Reese, Steimle, Huntley. NAYS: None. ABSENT: None. ABSTAINING: None.
Kimberly Reese, Secretary
Board of Trustees

Minutes, Regular Monthly Meeting, June 8, 2016

MINUTES
REGULAR MONTHLY MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
JUNE 8, 2016

The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, June 8, 2016 at 7:00 pm at the Library. Present: President Tory Haines, Trustees Anne Francissen, Mike Hill, Karen DeVault, Cynthia Steimle; Interim Director Donna Dziedzic, Assistant Director Myung Gi Sung, Administrative Assistant Virginia Tsipas. Absent: Vice-President/Secretary Kimberly Reese, Treasurer Norm Huntley. Library staff present: Denise Farrugia, Heidi Krueger, Doug Perry, Pam Salomone, Michele Collette, Dana Hintz, Wendy Kmet, Marlise Schiltz. Guests: Carol Dawe of LINC and Amanda Kaiser.

WELCOME OF GUESTS
Mrs. Haines read the Library’s Mission Statement, called the meeting to order at 7:00 pm, and welcomed guests.

Mrs. Haines requested a roll call to establish a quorum. AYES: Haines, Francissen, Hill, DeVault, Steimle. NAYS: None. ABSENT: Huntley, Reese. ABSTAINING: None.

Mrs. Haines informed the Board that Treasurer Norm Huntley submitted a request to attend the meeting electronically due to illness.

Motion by Mr. Hill, second by Mrs. DeVault, to allow Mr. Huntley to participate in the meeting via telephone. Carried unanimously. Mr. Huntley joined the meeting via telephone at 7:04 pm.

Mrs. Haines introduced Interim Director, Donna Dziedzic.

CONSENT AGENDA
Minutes of Regular Monthly Meeting, May 11, 2016
Minutes of Executive Session Meeting, May 11, 2016
Minutes of Special Meeting, June 6, 2016
Investment Report: May 2016
IIIT
Motion by Mrs. Reese, second by Mr. Hill, to approve the Consent Agenda. Carried unanimously.

Lauterbach & Amen Financial Reports: May 2016
Motion by Mrs. Francissen, second by Mr. Hill, to approve the Lauterbach & Amen Financial Reports: May 2016. Carried unanimously.

Check Register, Payroll: May 2016
Motion by Mrs. DeVault, second by Mrs. Francissen, to approve the Check Register, Payroll for May 2016. Carried unanimously.

Invoices for Board Approval to Pay: May 2016
Motion by Mrs. Francissen, second by Mr. Hill, to approve Invoices for Board Approval to Pay for May 2016. AYES: Haines, Francissen, Hill, DeVault, Huntley. NAYS: None. ABSENT: Reese. ABSTAINING: Steimle.

VISA Statement: May 2016
Motion by Mr. Hill, second by Mrs. DeVault, to approve the VISA Statement for May 2016. Carried unanimously. It has been requested that Pamela Leffler’s name, which appears on the statement, be removed.

Amazon Statement: May 2016
Motion by Mrs. DeVault, second by Mr. Hill, to approve the Amazon Statement for May 2016. Carried unanimously.

TRUSTEE RECOGNITION
Not applicable.

AGENDA TAKEN OUT OF ORDER
113. LINC/SWAN
Motion by Mrs. Francissen, second by Mrs. DeVault, to take the Agenda out of order. Carried unanimously.

Information in Board packets is to be reviewed by Trustees and a decision made in the fall. There will be Question and Answer meetings with SWAN at the Batavia Library on June 22, 2016, at 9:30 am and 1:30 pm; at the Bloomingdale Library on July 27, 2016, at 9:30 am and 1:30 pm; and a special Trustees presentation at the Bloomingdale Library on August 3, 2016, at 7:00 pm.

REPORT OF ASSISTANT DIRECTOR:
Ms. Sung stated there has been a request for individual Board member photographs to be placed in the Library and online. The Board will address this matter at a future date.

Dr. Steimle spoke to the Inservice survey given to the Board, and wanted to discuss the comments that questioned the impact of staff’s ability to service patrons with the most recent Inservice Day program; the purpose of the event. Some staff asked about an Inservice Day to talk about working with negative people. The managers will discuss the review of the Inservice Day at the next department managers’ meeting. Dr. Steimle suggested the next Inservice Day have parallel tracks in order to cover needs of all staff.

Mrs. Haines said she instructed the department managers to have a happy day with staff and bring them to a light hearted setting, and she feels the goal was accomplished.

COMMITTEE REPORTS:

Foundation (Karen DeVault)
The Friends used book sale made $5,400 and $650 from the vintage book sale. Officers for next fiscal year are Mary Ann Tilton, President; Dawn Lassiter-Brueske, Vice President; Robert Gephart, Treasurer and Jon Duerr, Secretary. One Board member resigned, and there are two vacancies. Long time patrons Roger and Sandra Jensen donated $10,000 to be focused on the children’s department. Discussion of solution for additional space needed for existing donor wall. Current wall is at capacity and there are 16 eligible names to be added. The Foundation Board will provide the Library Board with a pictorial plan in July for the donor wall. Options include digital display, possibly smaller plates to designate categories, or adding onto existing donor wall. Legacy donors may be added as well. Foundation would like the statue in the lobby moved away from donor wall as it blocks a portion of the wall. Mr. Huntley suggested a free-standing type of display.

Intergovernmental Group (Mike Hill)
Report was placed in the Board packet.

Motion by Dr. Steimle, second by Mrs. Francissen, to accept the Committee Reports. Carried unanimously.

Staff member Dana Hintz asked if the $10,000 donation was through annual giving. Mrs. DeVault said it was a separate unexpected donation. Ms. Hintz asked how much profit Books & Brunch made. Donna Dziedzic said she would obtain information and inform Ms. Hintz. Mrs. Haines said there was a $200 donation from Altrusa for teen programming.

TRUSTEE’S COMMENTS
Mr. Huntley thanked everyone for the well wishes. Mr. Hill said the parking lot repairs looked good.

UNFINISHED BUSINESS
106. REVIEW OF CHAPTER 5, “TECHNOLOGY,” OF SERVING OUR PUBLIC 3.0 STANDARDS FOR ILLINOIS PUBLIC LIBRARIES, 2014
Motion by Mr. Huntley, second by Mr. Hill, to approve the Review of Chapter 5 Technology. Carried unanimously.

NEW BUSINESS
107. CONSENT AGENDA – UPDATE TO INCLUDE ALL FINANCIAL STATEMENTS
Motion by Dr. Steimle, second by Mrs. Francissen, to place Lauterbach & Amen Monthly Financial Report, Check Register – Payroll, VISA Statement and Amazon Statement, on the Consent Agenda moving forward. The Invoices for Board Approval to Pay will remain as a separate Agenda item. Carried unanimously.

Request to survey the Board members to determine who will receive electronic Board packet and who will continue to receive a paper Board packet.

108. ORDINANCE 2015/2016-8: ANNUAL ORDINANCE AUTHORIZING PUBLIC LIBRARY DISTRICT NON-RESIDENT CARDS
Motion by Mrs. Francissen, second by Mr. Hill, to adopt Ordinance 2015/2016-8. AYES: Haines, Francissen, Hill, DeVault, Steimle, Huntley. NAYS: None. ABSENT: Reese. ABSTAINING: None.

109. ORDINANCE 2015/2016-9: ORDINANCE TRANSFERRING FUNDS TO THE SPECIAL RESERVE FUND
Motion by Mrs. Francissen, second by Mr. Hill, to adopt Ordinance 2015/2016-9. AYES: Haines, Francissen, Hill, DeVault, Steimle, Huntley. NAYS: None. ABSENT: Reese. ABSTAINING: None. Attorney Roger Ritzman reported that this transfer was to be made by June 30, 2016.

110. TECHNICAL SERVICES MANAGER
Ms. Sung requested the Board to approve Amanda Kaiser as the Technical Services Manager. Motion by Mrs. DeVault, second by Mr. Hill, to accept Amanda Kaiser as Technical Services Manager. Carried unanimously. Ms. Sung introduced Amanda Kaiser to the Board.

111. INFORMATION TECHNOLOGY 2016/2017 PLAN
The 2016/2017 IT Plan was very ambitious. Approximately 40 of the 75 initial desk tops have been received, internet upgrade was implemented and Watch Guard wall fail was ordered. The Library currently does not have email archive and it will be included now for FOIA purposes. Mr. Perry was requested to budget for future hardware upgrades so entire Library is not upgraded at the same time. There will be a five-year life management of hardware, which will be spread out over four-to-six year cycle. Motion by Dr. Steimle, second by Mrs. DeVault, to approve the Information Technology 2016/2017 Plan. Carried unanimously.

112. DIRECTOR’S OFFICE
Ms. Sung was directed by the Board to the take office of former HR Coordinator, and Ms. Dziedzic will take the office of former Director. An office for an HR staff member will be discussed in the future. There is concern of remodeling and using the Bisbee Conference Room as an office; it should remain as a conference room in honor of the Bisbee Family of St. Charles. Ms. Dziedzic said she could work through the files in the Director’s Office to determine what could be stored at Vanguard facility and which files to remain active.

114. EMPLOYEE BREAK ROOM
A service company will conduct a test to determine if there is mold in the staff lounge. When a report is received, Ms. Sung will share that information with the Board and inform staff of what is happening.

115. SCHEDULE LIBRARY BOARD COMMITTEE MEETINGS:
Finance Committee
457 Plan Oversight Committee
Virginia Tsipas will email Finance Committee members to schedule meeting before the end of June 2016.

116. BUILDING MAINTENANCE AND REPAIR
HVAC Replacement
Trustees received information on replacement of boiler system and HVAC system for future consideration and further discussion.

117. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
a. Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]
b. Litigation [5 ILCS 120/2(c)(11)] – Status of Lawsuit
c. Personnel [5 ILCS 120/2(c)(1)] – Personnel
Motion by Mrs. DeVault, second by Mr. Hill, at 8:15 pm, to go into Closed Session pursuant to Litigation [5 ILCS 120/2(c)(11)] and Personnel [5 ILCS 120/2(c)(1)]. AYES: Haines, Francissen, Hill, DeVault, Steimle, Huntley. NAYS: None. ABSENT: Reese. ABSTAINING: None.

Reconvene to Regular Session at 9:09 pm.

118. POSSIBLE VOTES OF CLOSED SESSION: Litigation and Personnel
No votes.

ADJOURN
Motion by Mrs. DeVault, second by Mr. Hill, to adjourn at 9:10 pm. Carried unanimously.
Michael Hill, Secretary Pro Tem
Board of Trustees

Ordinance 2015/2016-7: Ordinance Establishing Dates of Regular Meetings of January 2016 – January 2017

ORDINANCE 2015/2016 – 7

ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE BOARD OF
TRUSTEES OF THE ST. CHARLES PUBLIC LIBRARY DISTRICT FOR CALENDAR YEAR
JANUARY 2016 – JANUARY 2017

BE IT ORDAINED by the Board of Trustees of the St. Charles Public Library District that the regular meetings of the Board of Trustees of the St. Charles Public Library District shall be held at the Library at One South Sixth Avenue at 7:00 p.m. on the second Wednesday of every month except August on the following dates:

January 13, 2016
February 10, 2016
March 9, 2016
April 13, 2016
May 11, 2016
June 8, 2016
July 13, 2016
September 14, 2016 (Annual Meeting)
October 12, 2016
November 9, 2016
December 14, 2016
January 11, 2017

This Ordinance shall be in full force and effect from its passage, approval and publication by law.

ADOPTED this 9th day of December, 2015, pursuant to a roll call vote as follows:

AYES: Huntley, Francissen, Hill, Haines, DeVault, Reese, Steimle
NAYS: None
ABSTAINING: None
ABSENT: None
Victoria A. Haines /s/
ATTEST: President, Board of Trustees
St. Charles Public Library District

Kimberly Reese /s/
Secretary, Board of Trustees

MEETING NOTICE: FACILITIES COMMITTEE, October 17, 2013

MEETING NOTICE

FACILITIES COMMITTEE

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

Thursday, October 17, 2013

7:00 PM

The Facilities Committee of the Board of Trustees of the St. Charles Public Library District will meet at the Library, One S. 6th Avenue, St. Charles, IL 60174 on Thursday, October 17, 2013 at 7:00 PM.

AGENDA

Approval of bids for interior Furnishings Project

Rules for Public Participation in Board Meetings

RULES FOR PUBLIC PARTICIPATION IN MEETINGS OF THE BOARD OF TRUSTEES OF THE

ST. CHARLES PUBLIC LIBRARY DISTRICT

 

The Board of Trustees of the St. Charles Public Library District provides for public participation in its meetings.  Any person shall be permitted an opportunity to address the Library Board under the rules established by the Library Board, in compliance with the Illinois Open Meetings Act [5 ILCS 120/2.06(g)].

                                          RULES

  1. An individual may address the Library Board only during the “Citizens’ Comments” portion of the Agenda.
  2. Comments must be limited to subjects on the agenda of the meeting at which the comments are made. The Board will not prohibit comments based on the viewpoint expressed in the comment.
  3. Following Robert’s Rules of Order, there is a 10-minute time limit per issue with a limit of two (2) issues per meeting.
  4. Under the terms of the Open Meetings Act, the Library Board President may suspend comments that are irrelevant, repetitious, or disruptive.

 

Public participation in library board meetings

11-14-11